Use this tab to specify the government gateway parameters.
At the end of each tax year, usually a few months into the next processing year, you must send details of the processing activity of that year to HMRC. This is normally incorporated in P35 and P14/P60 prints, but if your organization employs more than 250 employees you must present these details electronically through the Internet.
Most government agencies use a single access point to help securely transfer information between themselves and operating organizations. This is known as the government gateway.
To deliver your details, you are allocated a specific organization or user reference and password, as will the software you are using, and these and further controls are described in each template.
The information you submit to the government gateway is sent in Extensible Markup Language (XML) files.
Use this tab to record a number of other controls that apply to any of the operating payrolls, that is, where the payment period does not dictate these definitions.
For detailed procedural information about how to set up the government gateway parameters when preparing to submit a year end return, refer to Set up the gateway parameters in the module definitions.
Select the location and filename of the IRMark software.
An IRMark is a serialized security reference, inserted into a file to be transmitted to the government gateway, by a software application. This security token references the contents of the existing file and is unique to the file being transmitted. There are a number of software applications that perform this function, including those provided by HMRC, our software, and a number of other software providers. This field records the location and executable filename of the software application you use to insert this security token into the files to be transmitted to the government gateway. If you want to use our IRMark software, you can download it from here.
An IRMark is required only for P45 and P46 submissions.
An IRMark is not required for year end returns (P35s and P14s). When you set the gateway parameters to prepare year end submissions, this field can be blank.
Type the uniform resource locator (URL), the address of the government gateway site to which all files are transmitted for acceptance by HMRC.
Select the end date of the current tax year, which is used to apply the correct tax year reference to files transmitted to the government gateway. P45 and P46 submissions are performed in the current tax year, but year end returns (P35, P14s) are performed in the tax year following the year they represent.
This is an optional field that defines the year end format of the return being made. Because the information required by HMRC can vary from year to year, the layout or format of the return also varies depending on the year being processed. If you do not enter a date, the system uses the run date to determine the year. This is useful if you have started the new tax year, but are still making submissions for the previous tax year.
NOTE: Before you process any P60s, ensure the correct year ending date is set in the Year Ending field on the Gateway tab of the Module Definitions window (Payroll > Module Setup > Module Definitions > Gateway). If the wrong year end is set, it can affect the data presented in reports. For example, for a P60 report, if a year end of 05/04/2011 is set, when the date should be 05/04/2012, the NIC accumulators 1,2,4, and 7 are used (but for the year ending 2012, NIC accumulators 1,2,5, and 7 are used).
Select this check box to include the setting in the year-end submission file, which informs the government gateway to perform certain test scenarios but not to actually accept the file for final processing.
Clear this check box before you generate and submit the final file for live transmission to HMRC.
Type the location of the folder that is used to store error logs and other files.
After you submit information to the government gateway, the data is validated and any errors are sent back from HMRC and displayed on your screen, as well as stored in a Response.xml file. To review the errors, refer to another file sent by HMRC, the GateWay.log file. If this field is blank, response information is stored by default in the following folder:
This is a kind of URL used with the submit URL. Namespaces are part of the syntax of XML documents. They are used to uniquely identify XML elements and attributes. For P45 and P46 in-year movements, and P35 year end returns, the system attempts to automatically include the namespace in XML files you submit to the government gateway. There are two namespaces, one for P45s and P46s, and another for P35 year end returns.
Type a namespace in this field to override the system-supplied namepace. You should set a namespace in this field only when a representative from our software advises you to.
This field must be blank when you submit your year end return. Any value that might be present in the field is related to in-year movements (P45s and P46s). If this field is not blank, you should make a note of the current content and then delete the contents of the field and save the record. After the year end submission has been successfully created, you must set this field to its previous value before you can submit any in-year information.
Verify Employee By
Select the value that indicates the data used to identify an employee record.
Your can collect notifications of tax code changes (P6s and P9s) for employees from the government gateway during the tax year. The national insurance number is the most reliable data item to identify the matching employee record.