How do I monitor absences due to Coronavirus / COVID-19?

Monitoring COVID-19 Absences

Government guidance is continually updating in response to day to day circumstances.

Where there is a requirement to record and report absences caused by confirmed or suspected cases of the virus, you will need to setup new Absence Analysis codes.

Unless any new Government guidance requires otherwise you can setup new codes that will be recognised as Sickness Absences.

There are 3 key steps to adding new analysis codes related to sickness

  1. Determine what Absence Type code your system uses for sickness, the standard default is 20
  2. Identify unused Absence Analysis codes related to the Absence Type code
  3. Add new Absence Analysis codes and Descriptions

1.Determining Absence Type Code

Access the Absence Type codes via

Personnel > Definitions > Absence Monitoring > AbsenceType

Absence Type Window

View and manage Absence Types

In this example the Absence Type code for sickness is 20.

Using the same code as the first 2 digits in your Absence Analysis codes will automatically link the new Absence Analysis options back to sickness.

2.Identify unused Absence Analysis codes

Access the Absence Analysis codes via

Personnel > Definitions > Absence Monitoring > Absence Analysis

Absence Analysis Setup Window

Absence Analysis setup window

Place the Analysis codes in order by left mouse clicking the header of the Codes column

Because 2012 and 2013 are not present in the example shown and are therefore free be used for our new entries

3.Add new Absence Analysis codes

Select the New button in the Absence Analysis codes window

Place one of the free codes, identified in step 2 above, in the Absence Analysis box. Add a suitable description and select Sickness as the Type

COVID Self Isolating

Press OK to save your entry.

You can now make a further entry or close the input box

COVID Confirmed

Your new codes will now be available for selection when recording Absences