Earning Allowance

Use this window to record any earning allowances that subsidise an employee’s yearly salary value. If the Payroll module is present, this function is not required because specific payment types in the Payroll module can be defined to introduce the allowances into the pay cycle. If only the Personnel module is present, you might still want to record allowances against the employee record, so that they can be used by functions such as Apply Grade. The functions will accumulate the entered allowances to revise the employee’s yearly salary value.

Click New to record an allowance. The Earning Allowance window is displayed.


Type the date on which the supplementary earnings item was paid. If this date is left blank, the system assumes that this is a regular payment that accompanies the salary on the interval that the salary is paid.

Earning Allowance

Select, from the drop-down list, an earning allowance code to define the type of allowance being paid.

You can set up earning allowances by using Personnel > Terms and Conditions > Earning Allowance or Payroll > Terms and Conditions > Earning Allowance.


The description of the allowance is displayed, but you can change it by typing a new description.


Type the value of the allowance as an annual amount. When the employee’s salary is calculated, the earnings allowance is added to the annual salary after the whole time equivalent has been applied to the salary.