OS Payroll Codes

When processing Occupational Sickness (OS), the software will pay the salary as normal and process various codes around it to reduce the pay as applicable. For example, if an employee is on half pay, the salary will process in full but you will have an OS deduction of half pay in the deductions column on the payslip.

In order to use the OS module, you must first setup the payroll codes that will be used.

You must define 2 payroll codes; one for the OS Deductions and one for the OS Payments. (These will later be added to the setup of the Occupational Sickness module and can be used to turn it on and off during the testing phase.) You must also define payroll codes for each pay reduction in your scheme; full pay, half pay and nil pay.

1. The two payroll codes you will need to setup first are:

Occupational Sickness Deductions
Occupational Sickness Payments

1.1 Select Payroll > Definitions > Module Setup > Payments/Deduction

1.2 Click New

1.3 Select the General tab and set up the payroll code as follows:

 

 

 

 

 

 

 

1.4 Select the Control tab and set up:

 

 

 

 

 

 

 

 

1.5 Select the Calculation tab and set up:

 

 

 

 

 

 

 

 

1.6 Click Save

1.7 Repeat steps 1.1 – 1.6 to set up a payroll code for OSP Occupational Sickness Payments.

2. Now set up the payroll codes which define reductions in pay.

Occupational Sickness Full Pay
Occupational Sickness Half Pay
Occupational Sickness Nil Pay

and any others you need for your organisation.

2.1 Select Payroll > Definitions > Module Setup > Payments/Deduction

2.2 Click New

2.3 Select the General tab and set up the payroll code as follows:

 

 

 

 

 

 

 

 

2.4 Select the Control tab and set up:

 

 

 

 

 

 

 

 

Tick the Statutory controls, relevant to your organisations needs.
Select Replace from the  Occupational Sick Method dropdown. This will force the salary (and any other payment code specified) to be replaced with Occupational Sickness payments and deductions.
The React to Critical Dates will usually be the same as how you calculate your salaries.

2.5 Select the Calculation tab and set up:

 

 

 

 

 

 

 

 

Select Salary from the Calculation Type list.
Select Divide By from the Operator list.
Enter the appropriate Value dependant on the type of deduction.
Full Pay = 0
Half Pay = 24
Nil Pay = 12

If your organisation uses any other proportion (quarter pay, third pay etc),  enter the relevant figure in Value.

2.6 Click Save

2.7. Repeat steps 2.1 – 2.6 to set up a payroll code for each OS deduction you require – full pay, half pay, nil pay and any others used by your organisation.