HR Portal – Managing Candidates

HR Portal – Managing Candidates

Line Managers control several routes available for the Candidate after applying for the Vacancy, and they can be moved through the below queues or stages:.

Applied, Shortlisted, Interviews, Provisional, Appointed, Rejected.

 

 

 

 

 

 

 

 

Candidates – Applied

After applying for the Vacancy, the Candidate will appear in the Applied section of the Portal.

Highlight the Candidate to either change the Stage, add Notes, view Attachments or to view the Application Details in PDF format.

 

 

 

 

 

 

 

 

 

Candidates – Applied > Stage

Select the Candidate and click Stage to move the Candidate through the Recruitment process and the associated steps within the Portal.

A Candidate Information Summary box is returned.

After a candidate has applied, the next step is to either Invite to interview, Reject as unsuitable or Shortlist.

 

 

 

 

 

Candidates – Shortlisted

Staging the Candidate to Shortlisted moves the Candidate on as suitable for the next stage within the process.

 

 

 

Options from here are to Invite to Interview or Reject as Unsuitable Candidate.

 

 

 

 

 

When you change the Candidate stage to Invite to Interview, they will disappear from the Shortlisted queue.

 

 

 

HR now need to check the interview details and then change the status to Approved for First Interview.

 

 

 

 

Candidates – Interviews

If required, complete the Interview Date and times if wish to proceed the Candidate further – see below example.

 

 

 

 

 

 

 

 

From here, select the Candidate to either Please approve for provisional offer, or Rejected after first interview.

Rejected as Unsuitable Candidate

Will remove the Candidate from the process. A workflow can be triggered at this stage.

Request References

References can be requested from those nominated on the Application Form via a Workflow. This is an additional stage that can be added if required.

Options from here are to Invite to Interview or Reject as Unsuitable Candidate.

 

 

 

 

When you stage the Candidate on to Invite to Interview, they will disappear from the Shortlisted queue, and move down a level to Interviews.

 

 

 

 

 

 

 

Candidate – Interviews

 

 

 

 

 

 

 

 

 

From here, select the Candidate to either Please approve for conditional offer, or Rejected after first interview.

Click Submit to make any changes.

The Candidate will disappear and will move to the Provisional or Conditional Queue if this is the desired route.

 

 

 

 

 

 

 

 

 

Please note at the Interview stage, and if the Candidate is staged to Please approve for Conditional Offer, The HR Team will need to review this in the Windows Application > Candidate Workbench.

 

 

 

 

 

 

 

 

 

The next stage of the process is actioned in the Windows Application.

Rejected Candidates View

 

 

 

 

 

Appointed Candidates View