Use this tab to specify the following parameters.

TAX District

Type the reference of the tax district of your organization. This information is printed on some elements of pre-printed documentation. This field is not validated.

TAX Reference

Type the allocated tax reference of your organization. This information is printed on some elements of pre-printed documentation. This field is not validated.

P60 Permit Ref

Type the reference allocated to you by HMRC. This reference is included in electronic year-end submissions, but it is not included on any reports or enquiries or used in any other functional processing.


This reference is required only when your organization operates a particular combination of pension schemes and certain types of national insurance categories are used by one or more employees.

Type the reference allocated to you by HMRC. This reference is included in electronic year-end submissions, but it is not included on any reports or enquiries or used in any other functional processing.

LA No / Area Code

Type the specific area reference for Teachers Pensions.

This reference should be included in each electronic submission. Contact Teachers Pensions for details of your area references.

TPA Reference Number

Type the Teachers’ Pensions reference number.

Some pension scheme providers allocate a unique reference to the organization that contributes to the scheme (in addition to the employees’ contributions). You can record this reference on the particular scheme definition (Personnel > Terms and Conditions > Pension Scheme) and on an allocation of an employee to a scheme (HR Record > Payroll Details > Pensions). In the case of schools, colleges and universities, this reference can be that of the “Teachers Pension” scheme allocated to an organization.

This number is used in scheme submission reports that describe the salary changes and associated contributions made for each employee in the tax year.

Originator Title

Type the name of the person in your organization who can be contacted if any issues are encountered with your electronic pension submissions.

Fixed Date Effective Days

Type the number of working days in the year. If you leave this field blank, the default is 260 days.

There are occasions, such as the pro rata calculation of an employee’s salary in a pay period, when the working calendar of the employee is compared to the start and end dates of the current tax period. One alternative comparison method is to review the days worked in the month against an annualised value of days worked in a year, usually 260. You can use this parameter to specify an alternative value to 260 working days in a year.



Type the batch number.

The payroll period end process can include the preparation of a general ledger batch of updates. These can be used to either directly update certain financial applications or to produce an interim ASCII file in a pre-defined format that can be used by a recipient general ledger and imported by that application.

Each time a batch is prepared, at the start of the period end process, a batch number is allocated and presented to the user to be recorded as part of your audit procedures. This is an optional feature and many organizations choose not to record this information and instead rely on the auditing facilities of the general ledger receiving and importing the details.


Type the audit number.

Any changes made to the application data and the definition information is automatically recorded in a system audit. Each audit record is allocated a unique reference that can be included on some of the audit enquiries and reports. You should set this reference to 1 when the system is implemented. It  is automatically incremented by the system when new audit records are created. Therefore, after you specify this number, you should not amend it.

Student Loans

Students are expected to start repaying their loan the following April after they finish their course, regardless of whether they graduate.

However, repayments only begin when students earn over a particular threshold, or limit. If they earn less than this limit, repayments are deferred until their income reaches this limit. If a student’s income fall below this limit during their career, student loan repayments freeze until they again earn above the limit.

If an employer takes on an employee who has an outstanding student loan, it is the employer’s duty to deduct repayments from the employee’s wage and forward them to HMRC (through the PAYE system).

Employers are automatically sent a ‘Start Notification’ from HMRC to notify them when to start deducting repayments from the employee’s weekly or monthly wage.

To work out the employee’s student loan repayment, the system must use the employee’s gross pay, which is normally used to calculate national insurance contributions.

Note: The system attempts to calculate a student loan repayment for an employee only when you select the Student Loan check box in their HR record.


Type the annual limit at which the employee’s earnings are considered for repayment deductions. This limit is described by HMRC. Alternatively, you can  import the threshold and other values into the system.

Repayment Rate

Type the percentage rate. This limit is described by HMRC, and is the legislative value that prevails for the current payroll period. Alternatively, you can import the repayment rate and other values into the system.

This value is the percentage rate used to calculate the pay period deduction, which is used to reduce the net pay value. It is also recorded for inclusion on year-end statutory returns that require you to describe the employee and organization payment values  — that is, the individual’s deductions and the totals of all employees in your organization who have repaid student loan debts.

Check that this value conforms to the government-supplied paperwork. You should change this value only when government legislation requires you to change it. Ensure the value recorded here is accurate, because system deductions are calculated in accordance with this percentage.

For information about the details you enter on the Controls tab, click here.