When you are ready to appoint a candidate to the vacancy, complete the Date Filled field.  This  ensures that, if all other necessary information is completed, the holiday records can be created automatically when the candidate is marked as appointed.

Select the candidate and click Edit.

Click Appoint.  You are asked for the next employee reference; enter this and click Finish.

A new HR record is created and any relevant details that were entered for the vacancy, such as the activity, salary grade, and holiday grade, are carried forward to the new employee record.