Employee Returns

Assuming in this scenario that an employee has left employment and has been issued with a P45, returning at a later point to start a new period of employment.

  1. A simple option is to create a brand new employee record with a new employee number and treat the returning employee as someone different to the original employee.
  2. The other option is to open up the employee’s old record and therefore use all of the employee’s old data. In which case the following steps will need to be taken:

If the employee is returning in the same tax year:

(Note: Please ensure this sequence is followed as failure to do so will result in incorrect data being stored and transmitted to the Inland Revenue).

  • First, use HR Record Leavers to set the employee’s status back to Current. Do not change the Leave Date at this point.
  • Use HR Record Balances New P60’s Balance. This process will store away the employee’s original P60 data and open up a new P60 with zero values, so as to accumulate the employee’s payments, tax and NI in the new employment.
  • On second page of this wizard, enter an alternative employee number. The employee will continue to be accessed in the software under the original number, but will be know to the HMRC under the new alternative number.
  • Use HR Record > Leavers to remove the employee’s Leave Date.
  • You will then need to enter detail for the employee as if a new employee, except in some cases you will be editing already existing data rather than entering new data.
  • You will then need to enter the employee’s new start date in HR Record Employment Terms Terms, as this only defaults in from employment history if blank
  • You will need to enter Previous employment taxable pay and Tax paid for the employee.
  • The New starter declaration will need to be made in order to report this new employee on the next FPS.

 

If the employee is returning in a later tax year:

  • Use HR Record Leavers to remove the employee’s Leave Date and set the employee’s status back to Current.
  • You will then need to enter details for the employee as if a new employee, except in some cases you will be editing already existing data rather than entering new data.
  • You will then need to enter the employee’s new Start Date  in HR Record Employment Terms Terms, as this only default in from employment history if blank.
  • The New starter declaration will need to be made in order to report this new employee on the next FPS.