Basic Details

1. Basic Details

a. Employee Number
b. Forename
c. Surname
d. Address
e. NI Number
f. Gender
g. Date of Birth
h. Date Started
i. Date Left
j. Reclaim Student Loans (yes/no)
k. Tax Code
l. Week 1 Flag
m. NI Category
n. Payment Method (could default to BACS)
o. Salary (not to be generated from Personnel data)
p. Bank Details
i. Sort Code
   ii. Account Number
   iii. Building Society Roll Number
   iv. Account Name

2. Year to Date Tax Details (field ‘e’ to ‘j’ only required if payroll to be implemented during tax year)

a. Taxable Pay This Employment
b. Tax This Employment
c. Taxable Pay Previous Employment
d. Tax Previous Employment
e. SSP
f. SMP
i. SAP
j. Student Loans

3. NI Year to Date Details (only needed if payroll to be implemented during tax year)

a. NI Category
b. Employees NI Paid
c. Employers NI Paid
d. Earning at the Lower Earnings Limit
e. Earnings above Lower Earnings Limit to Primary Threshold
f. Earnings above Primary Threshold to Upper Accrual Point
g. Earnings above Upper Accrual Point to Upper Earnings Limit

4. Pension Master File Details

a. Pension Code
b. Employee Default Percentage
c. Employer Default Percentage
d. Employee Default Amount (optional)
e. Employer Default Amount (optional)

5. Employer Pension File Details

a. Employee Code
b. Pension Code
c. Employee Default Percentage
d. Employer Default Percentage
e. Employee Default Amount (optional)
f. Employer Default Amount (optional)

6. Payroll Code Master File

a. Payroll Code
b. Description
c. Taxable
d. Niable
e. Pensionable
f. Default Amount
g. Deduction or Payment (can’t be both)
h. Type i.e. rate, value or calculated

7. Employee Recurring Payments (needs to include a way of identifying employees paid a month salary)

a. Employee Code
b. Payroll Code
c. Amount (possibly rates and units)